In Moderan there are two possibilities for Indexation:
NB! If you index Rent and other fees, the Index should be marked on every Billing line.Fixed/Automatic indexation
▶ Contracts > Rental Contracts > Edit > Indexation section
Automatic indexation can only be used with a fixed index.1. Setting up Automatic Indexation
Mandatory fields that need to be filled are:
• Automatic Indexation > check-mark
• Index > percentage
• Next indexation date > it must be no less than one month in advance. This is because Rent invoices are always issued in the beginning of the month, and if the Indexation date is somewhere in the second half of the month, we must ensure that the Indexation calculation is completed before this month invoices are issued – therefore, at least 1 month in advance.
• Indexation Frequency > in months
Indexation basis is description field, where you can mark if rent is indexed with fixed % or you can specify CPI, min-max values and.
NB! When using automatic indexation, you also need to check mark each billing type to be indexed in Rental Contract > Rent and other Fees section > Rent and Fees table. Only the billing line that is marked for indexation and is active at the indexation time will be indexed.
2. Automatic indexation steps done by Moderan
Once automatic indexation has been added to a Rental contract:
• Info about indexation is visible in the Contract deadlines report
• Contract billing types are indexed 1 month prior to Next Indexation Date by added rows in Contract’s Rent and Fees table with Description “Automatically indexed 1 month in advance, Index: %
▪ Rows date is equal to Next Indexation Date. Rows added 1 month prior to this date, i.e., not active yet.
▪ Rows are created for all Billing type rows in the Contract that:
○ are active (white ones, the latest value for a Billing type)
○ are marked as “yes” in Index field of Rent and Fees table
○ are dated before or today (i.e. are not in the future).
• Next Indexation Date field is updated by adding the number of months mentioned in the field Indexation Frequency to the current Indexation Date > one day after the last Indexation Date.
3. Notifications about Indexation
▶ Contracts > Rental Contract > Edit > Send Reminders to E-mail
You will receive a reminder about upcoming Indexation. There are two scenarios:
• If Indexation Reminder is not filled notification is sent “1 month prior to stated Next Indexation Date”
• If Indexation Reminder is filled:
○ notification is sent on “1 month prior to Next Indexation Date” + “Indexation reminder date period”
○ is also sent “1 month prior to stated Next Indexation Date”
CPI based indexation
There are 2 options to index rent with CPI, HICP etc.:
1. Calculate indexed rent manually and create new Billing line in the Rental Contract > Rent and Fees table;
2. In case you have multiple contracts with CPI based indexation term, you can use semi-automatic indexation tool, which you can find in Contracts > Rental Contracts grid view > % START INDEXATION :
This option allows you to select Rental Contracts, apply CPI % and preview calculations with indexed rent. Once you click APPLY, new billing lines with indexed values are created in Rental Contracts (Rent and Fees table).
Please contact us for further instructions or demo request.